General Data Protection Regulations (GDPR) Policy
East Coast Conferences is proud to operate all Conferences in accordance with the General Data Protection Regulations (GDPR) which came into effect on 25 May 2018. This also demonstrates our commitment to protecting the privacy of all personal data provided by our delegates during the registration process. Prior to registering for a conference, each delegate will be asked to give consent for data processing associated with the conference they are registering for. Please see more detail about our GDPR policy below.
Why we ask for your personal data
We are committed to protecting the privacy of all personal data you provide during the conference registration process. The following statements describe what we are doing with your data, how long we will store it and more, so you are fully informed prior to your consent.
What we are doing with your data
We process your personal data to facilitate your event registration and to keep you informed about updates and news associated with the conference you have registered for. We will not share your data with anyone unless it is necessary in providing services to you. PIANC, Engineers Australia, Engineering New Zealand and The New Zealand Coastal Society will also have access to your data to update their records in accordance with their respective Collection Notices and Privacy Policies. These organisations will also have access to your data to provide direct marking communications (including emails) if you indicate acceptance for these communications during registration. Sponsors and exhibitors of the conference will have access to the list of delegates (name, organisation and email address only). You will have the opportunity to opt-out of being included on the sponsors’ delegate list during the registration process.
Who will see your personal data
Your data will be accessible by other organisations to enable the processing of your registration.
- Centium Software (EventsAIR event registration software) using the Microsoft Azure Cloud.
- NAB Transact – Ecommerce gateway.
- Accommodation providers – If you make a booking, your name, contact phone and credit card details may be provided.
- Conference venues – if you list a dietary requirement, this will be passed on to the relevant venue
- The organisations who is hosting the event (PIANC,EA)
How long will your data be stored
East Coast Conferences will store your data for up to 5 years following the end of the event.
Data Controller Details
East Coast Conferences
189 Harbour Drive (PO Box 848)
Coffs Harbour, NSW, 2450 AUSTRALIA
Phone: +61 2 6650 9800
(Note: By registering for the Coasts and Ports Conference, you give consent to the above).